Attendance/Conflicts Policy

Participation in VYT requires a high level of commitment on the part of the actor and their family.  It is imperative that actors attend all scheduled rehearsals.  Missing rehearsals negatively impacts the actors who are present and significantly slows the progress of the show. 

VYT’s attendance policy has two components: conflicts and other absences.

Conflicts:    

1.  VYT must be informed of all conflicts for the entire season (March through July) by TBD.  All conflicts (sports, camps, vacations, dance, band, college visits, school related activities, etc.) should be detailed on the Conflicts Form.  This information enables the Directors to develop a detailed rehearsal schedule based on the cast members who are and are not available on any given date.

2.  Conflicts that are submitted prior to the deadline will be approved and permitted as excused absences, provided that:
      a.  they do not fall on the “Mandatory” rehearsal days, during Tech Week, or during any performance; and
      b.  the actor acknowledges that the number of missed rehearsals due to conflicts may impact the level of his/her participation in the       show (i.e., they may not be given a featured role, or participation in scenes may be limited).  
 
3.  As you become aware of other conflicts, please submit the dates immediately to the Director or stage manager for your show.  Any conflicts submitted after TBD must be submitted in writing or by email and approved by the Director at least two (2) weeks in advance, or it will be considered an unexcused absence.   Approval is not guaranteed, but is subject to the Director’s discretion with respect to the established rehearsal schedule. 
 

Other Absences.   

1.   Other absences will be considered excused only for the following reasons:  actor’s illness, death in the family/funeral, or religious holiday.  If your child cannot attend rehearsal due to illness, the Director or stage manager for your show must be notified not less than two (2) hours prior to the scheduled rehearsal time.    

Family vacations.

1.   Vacations are only considered excused if:

      a.   VYT was informed of the vacation conflict prior to TBD;

      b.   the vacation doesn’t extend past TBD; and

      c.   the actor will miss no more than 2 rehearsals. 

2.   Vacation time under any other circumstances will be considered unexcused.   We strongly encourage families to schedule vacations after the end of the production.  

Consequences.

1. Actors will not be dismissed from the production due to attendance issues;

however, their participation in a show may be limited as a result of policy violations.

2. Two (2) unexcused absences may result in:

    a. A meeting between parent, actor and Director to discuss the actor’s commitment; and

    b. Forfeiture of the actor’s role, forfeiture of lines, and/or limitations on participation in scenes, depending on the established rehearsal schedule and subject to the Director’s discretion.